Policy & Procedural Documents

Academic Exemptions Policy and Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum assessment), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Quality & Curriculum

Published: 01 Nov 2024

Review: 13 Nov 2025

Admissions Policy

To be read by all Curriculum staff, MIS and eLearning staff, Finance and Student Funding staff, and Student Services staff.

Head of MIS

Published: 01 Nov 2024

Review: 17 Nov 2022

Admissions Procedure

To be read by all Curriculum staff, MIS and eLearning staff, Finance and Student Funding staff, and Student Services staff.

Head of MIS

Published: 01 Nov 2024

Review: 17 Dec 2020

Alcohol and Drugs Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 01 Nov 2024

Review: 20 Mar 2025

Anti-Bribery Policy

All staff should read and be aware of the contents of this document.

Vice Principal – Finance & Corporate Services

Published: 28 Jun 2023

Review: 14 May 2026

Anti-Fraud and Corruption Policy

All staff should read and be aware of the contents of this document.

Vice Principal – Finance and Resources

Published: 28 Jun 2023

Review: 14 Jan 2026

Appropriate Usage of Electronic Systems Policy

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 14 Feb 2024

Review: 12 Nov 2026

Approval Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, MIS staff, lecturing staff, assessors and verifiers should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 23 May 2022

Review: 14 Nov 2024

Assessment Arrangements Policy

All staff involved in teaching or providing front-line learning or pastoral support to students should read and be aware of this document.

Director of Student Support Services

Published: 12 Jun 2024

Review: 18 Sep 2025

Assessment Arrangements Procedure

All staff involved in teaching or providing front-line learning or pastoral support to students should read and be aware of this document.

Director of Student Support Services

Published: 08 Feb 2024

Review: 18 Sep 2025

Assessment Policy

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum delivery and assessment processes), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 01 Aug 2024

Review: 15 Apr 2027

Assessment Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Curriculum and Quality

Published: 01 Aug 2024

Review: 15 Apr 2027

Bullying and Harassment Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 01 Nov 2024

Review: 24 Oct 2024

Complaints Handling Procedure

All Staff should read and be aware of the contents of this document.

Assistant Principal Quality & Curriculum

Published: 07 Mar 2024

Review: 15 Jan 2026

Complaints Policy

All Staff should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 17 Jan 2024

Review: 13 Nov 2026

Contractors Policy and Procedure

Estates/ Facilities, IT/Digital and reception staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 20 Dec 2022

Review: 17 Oct 2024

Copyright Policy

All lecturing staff, learning support staff, staff involved in writing College documents, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 05 Nov 2024

Review: 17 Oct 2024

Core and Future Skills Policy

All staff should read this policy and be aware of its contents.

Vice Principal, Curriculum and Student Services

Published: 05 Nov 2024

Review: 19 May 2022

Core Skills Procedure

All curriculum staff should be aware of this policy.

Vice Principal, Curriculum and Student Services

Published: 05 Nov 2024

Review: 19 May 2022

Creating and Validating Awards for SCQF Credit Rating – Procedures

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and MIS staff, lecturing staff, assessors and verifiers (when involved in rating processes) should read and be aware of the contents of this document.

Assistant Principal: Quality & Development

Published: 17 Oct 2024

Review: 17 Oct 2025

Curricular Development Policy and Procedure

All curriculum staff should read this policy.

Vice Principal – Curriculum and Student Services

Published: 04 Aug 2021

Data Protection Policy

All staff should read and be aware of the contents of this document.

VP Finance and Corporate Services

Published: 23 May 2022

Review: 18 Dec 2024

Disclosure Policy

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 04 Aug 2021

Review: 12 Nov 2026

Display Screen Equipment Policy and Procedure

All staff should read and be aware of the contents of this document.

Health & Safety Manager

Published: 13 Nov 2024

Review: 23 Nov 2027

Donations, Gifts, Hospitality and Sponsorship Procedure

Vice Principal – Finance and Corporate Services

Published: 07 Nov 2023

Review: 07 Jul 2025

Driving at Work Policy and Procedure

All staff who may drive a College vehicle should read and be aware of the contents of this document.

Health and Safety Manager

Published: 20 Dec 2022

Review: 14 Aug 2025

Educational Excursions Policy and Procedure

All staff involved in organising student external excursions (including overnight stay) should read this to ensure the safety of our students.

Vice Principal – Curriculum and Student Services

Published: 04 Aug 2021

Review: 17 Aug 2022

Employee Disciplinary Policy and Procedure

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 02 Mar 2023

Review: 15 Jan 2026

Employee Resourcing Policy and Procedure

All recruiting managers and individuals applying for jobs in the college should read and be aware of this document.

Director of People Services

Published: 02 Mar 2023

Review: 15 Jan 2026

Equality, Diversity and Inclusion Policy

All staff should read and be aware of the contents of this document.

Equality, Diversity and Inclusion Officer

Published: 19 Aug 2023

Review: 15 May 2025

Family/Special Leave Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 03 May 2022

Review: 13 Mar 2025

Fee Policy

All staff should read and be aware of the contents of this document.

Vice Principal – Finance and Corporate Services

Published: 04 Aug 2021

Review: 15 Jan 2026

Firearms Procedure

Gamekeeping staff, AP Curriculum & Quality and HOS/PL Rural Skills should read and be aware of the contents of this document.

Health & Safety Manager

Published: 13 Nov 2024

Review: 24 Nov 2027

Flexible Working Hours/TOIL Arrangements

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 04 Jul 2024

Review: 12 May 2027

Flood Alert Procedure

The Facilities/Estates Team should read and be aware of the contents of this document.

Health and Safety Manager

Published: 06 Nov 2024

Review: 22 May 2025

Freedom of Information Procedure

All staff should read and be aware of the contents of this document.

Vice Principal: Finance & Corporate Services

Published: 02 Sep 2022

Review: 16 Aug 2023

Gender Based Violence Prevention and Support Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 03 May 2022

Review: 13 Mar 2025

Grievance Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 06 Nov 2024

Review: 24 Oct 2024

Health & Safety Policy

All staff should read and be aware of the contents of this document.

Health & Safety Manager

Published: 28 Feb 2024

Review: 20 Feb 2025

Health & Safety Procedures

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 13 Apr 2023

Review: 15 Jan 2026

Homeworking Policy

All staff who work from home should read and be aware of the contents of this document.

Head of HR and Development

Published: 06 Nov 2024

Review: 23 Oct 2025

Information Security Policy

Applies to all stakeholders in the organisation who use our digital services and infrastructure.

Director of IT & Digital

Published: 05 Oct 2023

Review: 18 Sep 2025

Internal and External Verification Policy

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum delivery and assessment processes), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality staff, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Curriculum and Quality

Published: 08 Feb 2024

Review: 18 Sep 2025

Internal and External Verification Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum delivery and assessment processes), curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality staff, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Curriculum and Quality

Published: 04 Oct 2023

Review: 17 Sep 2026

Learning Resources Policy

Campus Library Manager

Published: 12 Nov 2024

Review: 15 Jun 2023

Lone Working Policy and Procedure

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 12 Nov 2024

Review: 17 Apr 2025

Malpractice Policy

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, staff who have a role in the delivery and support of assessments, including recording of assessment outcomes, lecturing staff, learning support staff, staff involved with the quality assurance process, MIS staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Curriculum and Quality

Published: 15 Feb 2024

Review: 14 Aug 2025

Manual Handling Policy

All Staff should read and be aware of the contents of this document.

Health & Safety Manager

Published: 13 Nov 2024

Review: 21 Oct 2027

National Menopause Policy

All staff should read and be aware of the contents of this document.

Published: 09 Mar 2023

Performance Improvement/Capability Policy and Procedure

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 02 Mar 2023

Review: 15 Jan 2026

Personal Protective Equipment Procedure

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 23 May 2022

Review: 17 Apr 2025

Policy Management Procedure

All staff who have a responsibility to write/act as authors of College policies or procedures should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 12 Nov 2024

Review: 17 Oct 2024

Positive Behaviour, Anti-bullying & Harassment Policy

Staff, Students, Employers, Education Department should read this policy and procedural notes.

Vice Principal – Student Experience

Published: 19 Jul 2023

Review: 19 Jul 2024

Procurement Policy

All staff involved in purchasing on behalf of the College should read and be aware of the contents of this document.

Vice Principal – Finance & Corporate Services

Published: 19 Nov 2024

Review: 18 Jun 2026

Professional Conduct Between Staff and Students Policy

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 30 Sep 2024

Review: 21 Sep 2027

Recruitment of Ex-Offenders Policy

All Recruiting Leaders should read and be aware of the contents of this document.

Head of HR and Development

Published: 12 Nov 2024

Review: 21 Nov 2019

Redundancy Policy and Procedure

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 04 Jul 2024

Review: 12 May 2027

Respect at Work and Study Policy Statement

All staff, students and visitors to our campuses should read this policy.

Vice Principal Curriculum and Student Services

Published: 12 Nov 2024

Review: 21 Dec 2023

Risk Management Framework

All staff should read and be aware of the contents of this document.

Vice Principal – Finance & Corporate Services

Published: 23 Apr 2024

Review: 14 Jul 2027

Safeguarding Policy

All staff should read this to ensure they’re familiar with our statutory safeguarding procedures.

Director of Student Support Services

Published: 29 Oct 2024

Review: 16 Jul 2026

Secondment Policy and Procedure

Any staff member considering a secondment should read and be aware of the contents of this document.

Head of HR and Development

Published: 12 Nov 2024

Review: 24 Oct 2024

Sickness Absence Management Policy and Procedure

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 14 Feb 2024

Review: 18 Nov 2026

Smoking & Vaping Policy

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 23 May 2022

Review: 17 Apr 2025

Social Media Policy and Guidelines

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 14 Feb 2024

Review: 17 Nov 2026

Staff Cover Procedure

All Leaders responsible for covering absent staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 05 Nov 2024

Review: 23 Jan 2025

Staff Performance and Development Review Policy

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 30 Sep 2024

Review: 29 Sep 2027

Staff Severance Policy

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 04 Jul 2024

Review: 12 May 2027

Stress at Work Policy and Procedure

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 04 Jul 2024

Review: 12 May 2027

Student Enrolment and Induction Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum and student experience), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, MIS staff, Course tutors, lecturing staff, learning support staff, Achievement coaches, assessors and Students’ Association team should read and be aware of the contents of this document.

Assistant Principal

Published: 10 Jul 2024

Review: 14 May 2025

Student Guidance Policy

All staff involved in providing support to our students, and of course our current and future students, should read this policy.

Vice Principal Curriculum and Student Services

Published: 05 Nov 2024

Review: 16 Jun 2022

Student Guidance Procedure

All staff involved in providing support to our students, and of course our current and future students, should read this policy.

Vice Principal, Curriculum and Student Services

Published: 05 Aug 2021

Review: 18 May 2022

Support for Staff Involved in an Investigation Policy (including Complaint, Discipline, Grievance etc)

Any staff member or Leader involved in an investigation should read and  be aware of the contents of this document.

Director of People Services

Published: 04 Jul 2024

Review: 12 May 2027

Supporting Student Carers Policy

All Staff should read and be aware of the college commitment and the support available for our Student Carers.

Student Services Team Lead

Published: 12 Nov 2024

Review: 14 May 2026

Training and Development Policy and Procedure

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 08 Oct 2024

Review: 08 Aug 2027

Transporting an Injured or Sick Person Procedure

All First Aid Staff and Reception staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 19 Sep 2023

Review: 17 Jul 2025

Validation and Approval Policy

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the approval of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, MIS staff, lecturing staff, assessors and verifiers should read and be aware of the contents of this document.

Assistant Principal Quality & Curriculum

Published: 12 Nov 2024

Review: 20 Oct 2022

Violence and Aggression at Work Procedure

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 11 Jun 2024

Review: 15 Apr 2025

Volunteers, Policy and Procedures on the Use of

All Recruiting Leaders should read and be aware of the contents of this document.

Director of People Services

Published: 04 Jul 2024

Review: 14 Jan 2026

Whistleblowing Policy and Procedure

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 14 Feb 2024

Review: 11 Nov 2026

Work Experience Policy

All staff and students involved in work experience placements should read this policy.

Vice Principal, Curriculum and Student Services

Published: 12 Nov 2024

Review: 16 Jun 2022

Work Experience Procedure

All staff and students involved in work experience placements should read this policy.

Vice Principal, Curriculum and Student Services

Published: 07 Feb 2022

Review: 15 Jun 2022

Working Off Site Policy

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 12 Nov 2024

Review: 20 Mar 2025